PRIME CHIEF OF STAFF CAREER OPPORTUNITY 

Chief of Staff, Office of the Vice President/Vice-Provost-Student Affairs

Company: Duke University
Industry: Education
Location: Durham North Carolina
Position Type: Full Time
Workplace Model: On Site
External Opportunity: External Opportunity

NOTE: This is an external opportunity, not a client of Prime Chief of Staff. Any questions about this position should be directed to the organization directly.

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate, and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Scope of Responsibilities:

The Chief of Staff to the Vice President/Vice Provost of Student Affairs coordinates and advances key initiatives and operations for the Vice President/Vice Provost (VPSA). The position manages short- and long-term critical priorities and activities and represents the interests and priorities of the Office of the VPSA through effective communication, coordination, and integration of strategic and ongoing objectives. This position requires balancing competing priorities and effectively moving complex projects toward clearly defined outcomes. The Chief of Staff coordinates all functions and activities of the VPSA office and works with the VPSA and senior leadership team to ensure steady operational progress.  They will draft and develop internal and external communications and manage outreach to internal and external partners, including donors, alumni, parents and Duke families. The Chief of Staff will represent the VPSA in selected internal and external interactions with staff, committees, government representatives and community leaders.

Duties and Responsibilities:

  1. Support the VPSA’s priorities by providing context and background information on issues, and coordinating research, projects, meetings and initiatives, as assigned; work with the VPSA to establish her strategic priorities for a 12-month period and arrange reporting of priority projects on a regular basis. (25%)
  2. Develop processes and timelines for managing calendar and speaking engagements (20%)
  3. Draft funding proposals and correspondence for communications with key constituents. Expertly build slide decks for all audiences and leverage GANNT charts, SmartSheet, and other workflow management tools to drive projects to completion.  (20%)
  4. Supervise an Administrative Assistant and student workers to ensure high-performance office operations. Establish excellent working relationships with key stakeholders. Develop a good understanding of current issues impacting student life and provide related timely advice to the VPSA. Support all senior leadership searches throughout the division (15%)
  5. Represent the VPSA at meetings when the VPSA’s attendance is not possible; attend selected meetings with the VPSA and ensure that action items arising from these meetings are executed in a timely fashion. (10%)
  6. Elevate challenges and key topics to the surface for consideration, ensure appropriate action, and communicate results throughout the organization as appropriate and in a timely manner. (10%)

Required Qualifications at this Level

Education/Training

Bachelor's degree required; graduate degree in education, business administration, public sector administration, public policy, or other related field preferred. A working knowledge of university administration or other decentralized, mission-driven organizations is essential.

Knowledge, Skills, and Abilities:

  • Minimum of 5 years of management experience required, preferably in a highly complex organization such as a selective research university.
  • Demonstrated understanding of systems and commitment to equity and inclusion as they relate to programmatic and policy decisions.
  • Exceptional organization, management, administrative, delegation, problem solving, interpersonal and human relation skills; demonstrated maturity, leadership, awareness of and responsiveness to prioritizing equity and inclusion. 
  • Superb writing, editing, and communication skills.
  • Communicates and leads in a manner that fosters understanding, employee engagement, stakeholder engagement, and commitment to advancing key goals toward action and project completion.
  • Ability to work within deadlines and as a team-player with the leaders of the organization.
  • Rely on extensive experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected.
  • Comfort working in environment that is focused on excellence with evolving and iterative priorities.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. 

Minimum Qualifications

Education

Bachelor's degree required; graduate degree in education, business administration, public sector administration, public policy, or other related field preferred. A working knowledge of university administration or other decentralized, mission-driven organizations is essential.

Experience

Minimum of 5 years of management experience required, preferably in a highly complex organization such as a selective research university.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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